A contingency plan is a set of actions that a business formulates incase there are any issues that arise with the event; the contingency plan has to include all possible factors that could go wrong with the event. Events that have a substantial amount of effort gone into research and planning will tend to not need too use the contingency plan as the event will usually run smoothly, but a business or organisation can never predict what negative events could have to have a detrimental effect on the event, this is why businesses have to cover a very wide range of potential issues, just incase any of them happen and then the business knows how to deal with the issue that they have been faced with as they have already come up with a solution to the posed threat.
- Forgetting Equipment
- Broken Equipment
- Broken down car
- Shots are not great
- Laptop dies
- Faulty editing software
- Clips lost
- Crew don’t turn up
- Injury
- Loss of internet
- Poor lighting conditions
- Problems with audio
Forgetting Equipment:
One of the possible issues that we could face as a group when filming or in the process of creating the final product could be that some of the equipment is forgotten, so this could seriously delay the event being completed, examples of pieces of equipment that could be forgotten are the camera, the tripod, the battery, the memory card of the lighting equipment, these factors would seriously affect events such as filming, if this happens, the only way to overcome this obstacle is to go back and retrieve the forgotten objects, this would delay the process.
Broken Equipment:
Another one of the potential threats that we could run into as a group is that equipment could break, all equipment could break such as the camera, the tripod or the lighting equipment, not only could this delay the process, but it could put the whole process to a stop and then could end up in the overall product not being able to be completed on time, which will affect the overall grade received, if this happens the options are to purchase new equipment, or to make do without, or use alternatives that are not effective.
Broken down car:
The car that is being used in the filming and as transport could potentially break down, causing a real problem for the group, this means that the group may not be able to reach the filming destination or the filming that involves the car may not be able to be conducted, the only way to overcome this issue would be to find another driver with a different car to be able to complete the filming and drive to the filming location, or the car could possibly be fixed in time to still create the final product.
Shots are not great:
As the group is using a Go Pro camera for the filming of their final product, we will not be able to tell if the shots are any good until they are transferred onto the laptop after filming, this is due to the Go Pro having no viewfinder, one possible way to overcome this issue would be to bring the correct cables and cards, along with the laptop and camera to the filming, so the shots can be analysed on set, and re-filmed if necessary, this makes the overall task more difficult for the group but could save time in the long run.
Laptop dies:
Another one of the possible issues that the group could face is that the laptop could die when out filming and analysing the shots, this would mean that the risk of having poor quality film is highly increased, it also means that the editing will not be able to take place for a while until the laptop is available for use again, this can be prevented as far as possible by fully charging the laptop before it is taken out and the filming is conducted, the impact of this issue is not huge though, but is still a threat.
Faulty editing software:
When the final shots are being edited, editors can run into many issues involving the editing software, these can all either delay the process or can stop the process entirely, the way in which we have decided to overcome this possible problem is by having more than one editing software as a backup, so if one stops working, then we can use the other software until the other ones fault has been fixed and reported, this is also a good way of backing up the clips, as they will be saved to multiple sources.
Clips lost:
One of the biggest issues that a crew can face when editing software is losing the clips, and them not being backed up, this could potentially mean that the whole filming process will have to be completed again, this would seriously slow down the process, and there is the risk of the new filming not being as good as the original filming, which will lower the quality of the video, so to ensure that this does not happen, we will back up our clips on multiple sources to lower the chance of losing them.
Crew don’t turn up:
Another potential issue for the group is that people that have volunteered to be part of the crew but are not in the actual group may fail to turn up, this could lead to the filming having to be cancelled and rescheduled to a different date where hopefully the crew would all turn up, one way to overcome this could be to have backup members of crew that are available to come if this issue arises, or other members of the crew could multi-task, if non of this is possible, the date would be re-arranged.
Injury:
One of the issues covered in the risk assessment was injury, and this plays quite a large part in the overall production, as if members of the crew or cast are injured, the filming or the task could have to stop and rescheduled to a date where the member that has been injured feels better or a replacement would have to come in, depending on the scale of the injury. This event cannot be planned, so a contingency plan must be created. A first aid kit could also be taken with the crew to deal with any small injuries.
Loss of Internet:
Another factor that would affect the research and planning side of the process more than the production and filming side of the process is the loss of internet, this could be at a school or at a house, this would be resolved by the members that have been affected finding a place where they can use the internet and then upload the research and conduct the research there until the internet is working again, this could slightly slow down the overall process but is not too much of a big deal.
Poor lighting conditions:
One of the issues that is faced by outside filming is the weather conditions, and if on the date that we decide to film, the lighting conditions are poor, the filming may have to be rescheduled to a day where the lighting conditions are more appropriate for the needs of filming, the only possible way to overcome this is to look at weather forecasts and agree on backup dates if the conditions are not suitable for filming successfully, another way to overcome this could be to change location.
Problems with audio:
The final factor on our contingency plan is that the audio received could be poor or could end up being lost, there are many ways to overcome this, and these could be to back up the audio files, to re-record audio or to put a soundtrack over the whole movie instead of keeping the audio, if there are problems with the audio, then the most appropriate solution will be discussed at the time.
- Broken Equipment
- Broken down car
- Shots are not great
- Laptop dies
- Faulty editing software
- Clips lost
- Crew don’t turn up
- Injury
- Loss of internet
- Poor lighting conditions
- Problems with audio
Forgetting Equipment:
One of the possible issues that we could face as a group when filming or in the process of creating the final product could be that some of the equipment is forgotten, so this could seriously delay the event being completed, examples of pieces of equipment that could be forgotten are the camera, the tripod, the battery, the memory card of the lighting equipment, these factors would seriously affect events such as filming, if this happens, the only way to overcome this obstacle is to go back and retrieve the forgotten objects, this would delay the process.
Broken Equipment:
Another one of the potential threats that we could run into as a group is that equipment could break, all equipment could break such as the camera, the tripod or the lighting equipment, not only could this delay the process, but it could put the whole process to a stop and then could end up in the overall product not being able to be completed on time, which will affect the overall grade received, if this happens the options are to purchase new equipment, or to make do without, or use alternatives that are not effective.
Broken down car:
The car that is being used in the filming and as transport could potentially break down, causing a real problem for the group, this means that the group may not be able to reach the filming destination or the filming that involves the car may not be able to be conducted, the only way to overcome this issue would be to find another driver with a different car to be able to complete the filming and drive to the filming location, or the car could possibly be fixed in time to still create the final product.
Shots are not great:
As the group is using a Go Pro camera for the filming of their final product, we will not be able to tell if the shots are any good until they are transferred onto the laptop after filming, this is due to the Go Pro having no viewfinder, one possible way to overcome this issue would be to bring the correct cables and cards, along with the laptop and camera to the filming, so the shots can be analysed on set, and re-filmed if necessary, this makes the overall task more difficult for the group but could save time in the long run.
Laptop dies:
Another one of the possible issues that the group could face is that the laptop could die when out filming and analysing the shots, this would mean that the risk of having poor quality film is highly increased, it also means that the editing will not be able to take place for a while until the laptop is available for use again, this can be prevented as far as possible by fully charging the laptop before it is taken out and the filming is conducted, the impact of this issue is not huge though, but is still a threat.
Faulty editing software:
When the final shots are being edited, editors can run into many issues involving the editing software, these can all either delay the process or can stop the process entirely, the way in which we have decided to overcome this possible problem is by having more than one editing software as a backup, so if one stops working, then we can use the other software until the other ones fault has been fixed and reported, this is also a good way of backing up the clips, as they will be saved to multiple sources.
Clips lost:
One of the biggest issues that a crew can face when editing software is losing the clips, and them not being backed up, this could potentially mean that the whole filming process will have to be completed again, this would seriously slow down the process, and there is the risk of the new filming not being as good as the original filming, which will lower the quality of the video, so to ensure that this does not happen, we will back up our clips on multiple sources to lower the chance of losing them.
Crew don’t turn up:
Another potential issue for the group is that people that have volunteered to be part of the crew but are not in the actual group may fail to turn up, this could lead to the filming having to be cancelled and rescheduled to a different date where hopefully the crew would all turn up, one way to overcome this could be to have backup members of crew that are available to come if this issue arises, or other members of the crew could multi-task, if non of this is possible, the date would be re-arranged.
Injury:
One of the issues covered in the risk assessment was injury, and this plays quite a large part in the overall production, as if members of the crew or cast are injured, the filming or the task could have to stop and rescheduled to a date where the member that has been injured feels better or a replacement would have to come in, depending on the scale of the injury. This event cannot be planned, so a contingency plan must be created. A first aid kit could also be taken with the crew to deal with any small injuries.
Loss of Internet:
Another factor that would affect the research and planning side of the process more than the production and filming side of the process is the loss of internet, this could be at a school or at a house, this would be resolved by the members that have been affected finding a place where they can use the internet and then upload the research and conduct the research there until the internet is working again, this could slightly slow down the overall process but is not too much of a big deal.
Poor lighting conditions:
One of the issues that is faced by outside filming is the weather conditions, and if on the date that we decide to film, the lighting conditions are poor, the filming may have to be rescheduled to a day where the lighting conditions are more appropriate for the needs of filming, the only possible way to overcome this is to look at weather forecasts and agree on backup dates if the conditions are not suitable for filming successfully, another way to overcome this could be to change location.
Problems with audio:
The final factor on our contingency plan is that the audio received could be poor or could end up being lost, there are many ways to overcome this, and these could be to back up the audio files, to re-record audio or to put a soundtrack over the whole movie instead of keeping the audio, if there are problems with the audio, then the most appropriate solution will be discussed at the time.